In todays digitalized, fast-paced work configs, most enterprises need collaboration software to maintain a smooth workflow.
Projects can get complicated and require collaboration from multiple departments in your organization.
But how do I choose the best workspace collaboration solution?
What features should I look for when shopping for a workspace solution?
This guide will answer these questions.
Read on to learn the 5 essential features your next team workspace solution should have.
File sharing and storage
Every company needs a common space to keep and share files.
Employees can upload files into a digital space and retrieve them when required.
An ideal workspace solution should have this feature to enable employees to access crucial information without hassles.
you’re able to keep as many files as allowed within your storage limit.
File-sharing tools eliminate the slow and constrained process of sharing information via email.
Real-time communication encourages quick decision-making and problem-solving among employees.
This benefit is more pronounced in remote workforces with colleagues spread across the globe.
SlackandMicrosoft Teamsare two popular tools for real-time communication.
Slack lets employees message each other instantly, with notifications on desktops or smartphones.
Employees can participate in group chats and hold threaded conversations that are easy to follow.
Slack is famous for its intuitive interface, extensive customizability, and integration with numerous third-party apps.
Microsoft Teams offers similar features to Slack.
It also supports live chat for seamless communication.
Digital whiteboards
A physical whiteboard is a common fixture in many offices.
Colleagues use these whiteboards to brainstorm and formulate plans for corporate projects.
Digital whiteboards enable multi-media collaboration.
Mirois a good example of a digital whiteboard solution that millions of companies use.
With artificial intelligence (AI), Miro lets you convert whiteboard product ideas into interactive prototypes within minutes.
Task/project management
Project management is crucial to every organizations success.
Your company needs standard processes to plan and execute projects, with each employee knowing their role and deadlines.
An ideal workspace solution should provide features for tracking and managing tasks.
Managers should be able to create tasks and assign them to specific teams or individuals.
They should also be able to set deadlines and send reminders when they are near.
Your workspace solution should let employees track the deadlines and progress of each task.
This way, everyone knows what theyre meant to do and the required time.
For example, Google Workspace includes a task management tool namedGoogle Tasks.
Admins can create tasks (and subtasks) using this tool and assign them to specific teams or employees.
Assignees can get automatic email reminders to complete their tasks.
If you need more sophisticated task management features, you’re free to trySmartsheetandTrello.
Third-party integration
No workspace solution will provide all your desired features.
Hence, its crucial for workspace collaboration platforms to have extensive third-party integrations.
These integrations offer extra functionalities that help boost productivity.
For example, Google Workspace provides a vast suite of third-party integrations.
An external integration should compensate if your workspace tool doesnt provide a desired feature.
Benefits of workspace management software
1.
It fosters collaboration
Workspace management tools provide collaborative features, encouraging colleagues to work together to achieve organizational goals.
This benefit is magnified with remote workforces where collaboration is paramount despite geographical distances and timezone differences.
Remote employees dont need to hold on-premise meetings, as workspace platforms enable real-time video and audio-conferencing.
Cost efficiency
Workspace tools help your business achieve more results with fewer expenses.
you might rent a smaller office to reduce overhead costs and increase profit.
Workspace tools enable you to manage a remote workforce and improve employee satisfaction.
TechRadar Pro created this content as part of a paid partnership with Confluence.
The content of this article is entirely independent and solely reflects the editorial opinion of TechRadar Pro.
